8 Scheduling Flex Spaces
Scheduling flex spaces for faculty consultation in FL 512 (formerly “the double wide”) is first come, first served with a capacity of 3 faculty. FL 510 (the Conference Room) and FL 515 (formerly “The Lab”—available Thursday and Friday afternoons) can be scheduled as needed.
Flex desks A, B, and C can be scheduled in room FL 506 (where Julie, Joseph and Chris work presently).
Library study rooms can also be scheduled.
Creating a Meeting
- Click on the calendar in Outlook.
- Click New Event.
- Insert on the line Add required people the Flex Desk of your choice from list below (e.g. Astrid Tuminez, Andrea Nielsen, FL 506-A, etc.)
You MUST use the exact name format when scheduling flex spaces:
- FL 506-A
- FL 506-B
- FL 506-C
- FL 510 [Faculty Consultation]
- FL 512 [Faculty Consultation–First Come First Served]
- FL 515
Rules
- As long as the scheduler uses Outlook Meeting invitations, they can manage their own reservations. Each account has been set to accept any invitation as long as there is not a conflict with the existing schedule.
- Reservations can be made only 180 days (6 months) in advance. You cannot create a recurring reservation into next year.
- Reservations can be only 24 hours long, meaning each day needs to be a separate reservation. Creating a week-long meeting will not work to block out the week. You would need to submit five individual meetings.
- FL-512 is a no-food zone.